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Facilities Management Services

Fleet vehicle fuel cards

Issuing ±¬ÁÏÍøfuel cards to employees

College fuel cards are only issued to authorized staff for fueling ±¬ÁÏÍøvehicles and equipment at the Sylvania and Rock Creek campuses.

The procedure to request a fuel card is as follows:

  • A written or email request from the department manager for each employee that requires a fuel card.
  • The staff member is provided the ±¬ÁÏÍøFuel Card Agreement document, with an acknowledgment form which is to be signed and returned to Central Distribution Services (CDS).
  • After Employee successfully completes the Fuel Island Safety Training Class administered by the Environment Health & Safety department, CDS will issue the fuel card.

Users are required to enter the following information at the Fuel Island Card Reader (Fuel Site Controller):

  • Your PIN
  • Vehicle license or equipment number
  • Pump number (unleaded or diesel)

Every fuel island transaction is captured including:

  • Card number
  • PIN number
  • License or equipment number
  • Date and time of transaction
  • Fuel type
  • Amount of fuel dispensed

Any lost or stolen cards must be reported as soon as possible. Additionally, managers are required to collect and return fuel cards to CDS when:

  • Employee terminates employment with PCC
  • Employee transfers to another department

CDS may deactivate any card when:

  • Card has not been used for an extended period of time
  • Concern for misuse exists

Contacts

Central Distribution Services (CDS)
6713 SW Bonita Rd, Suite 200, Portland OR  97224